Oak Theatre and Studios are located within the grounds of Scarisbrick Hall School, midway between Ormskirk and Southport on the A570, Southport Road.

Address: Oak Theatre and Studios, Scarisbrick Hall, Scarisbrick Road, Scarisbrick, Lancashire, L40 9RU

Participant Form & Fee Deadline: Sunday 12th April 2026

Participant Fee (Non-Refundable): £27.50 per child

This includes:

• Finale T-shirt (to be worn for the finale), performers will receive this on the 11th July at the theatre 
• Professional photo downloads (from programme)
• Attendance at Show Programme Photo Day & Dress Rehearsal (Sunday 7th June 2026)

To secure your child’s place in the show, the online participation form must be completed and the participant fee paid by Sunday, 12th April 2026

Please note: once the show licence application has been submitted to Lancashire County Council, no additional students can be added. If the deadline is missed, students are welcome to continue attending regular classes, but will not be eligible to take part in the show.

Participation in the Annual Showcase requires full commitment to the Show Programme/Photo Day, technical rehearsal and all scheduled performances.

By signing up, you are confirming that your child will be available to attend and perform on both show days and in all performances allocated to them.

We are unable to accommodate single-day participation or selective performances, as this impacts staging, choreography and the overall organisation of the show.

If your child attends another dance school or performing arts organisation and performs elsewhere, this must be declared.

A child may perform for up to 4 days within a 6-month period without requiring a performance licence. If your child’s external perform,ances combined with our show take them over this 4-day allowance, a performance licence will be required.

In these circumstances:

• An administration fee of £30 will apply to cover the additional paperwork and coordination required.
• Your child must be supervised by either a parent (acting as their own child’s chaperone) or an approved licensed chaperone.

If Base Dance arranges a licensed chaperone, this will be charged at the National Minimum Wage per hour, for the duration required.

These measures ensure full safeguarding and compliance with child performance licensing regulations.

Some students will perform in both the Little Stars Show and the Main Show due to their class allocation. These few students have already been identified. Individual arrangements will be made, and parents/guardians will be contacted after sign-up with a detailed schedule. 

Crossover performers will need to be collected between performances and leave the theatre to break up their time at the venue, in line with child performance licensing requirements.

We are currently inviting Parent/Helper Chaperones (18+) to volunteer at our upcoming shows. 

Chaperoning is a vital safeguarding role, ensuring all performers are safe, supported, and supervised backstage throughout the event.

To chaperone, you must:

• Be 18 years or older
• Provide a passport-style photo (digital upload)
• Hold a valid Enhanced DBS certificate (or be willing for us to apply for one)
• Provide a copy of your chaperone licence, if already held
• Be willing to watch a short chaperone training video

If you do not currently hold an Enhanced DBS, we will apply for one on your behalf. To allow enough time for processing, there is a deadline, enhanced DBS's can take 4-6 weeks to process. 

Please keep in mind:

• You must confirm which performance you are watching before offering your availability to chaperone.
• You cannot chaperone and watch the same performance, nor can you stand in the wings during your child’s routine.
• Chaperoning is a volunteer role to support all children, so you may not be placed in the same room as your own child.
• This is a safeguarding duty, not an observational or social role.

👉 To register as a chaperone, please do so by clicking the button below. 

For more information, please refer to Lancashire County Council’s guidance:

👉 Chaperoning of Children in Entertainment – LCC  https://www.lancashire.gov.uk/children-education-families/keeping-children-safe/children-in-employment-and-entertainment/chaperoning-of-children-in-entertainment/

Thank you so much for your support in helping us run a safe and successful event.

PLEASE WATCH THIS TRAINING VIDEO BEFORE ARRIVING TO CHAPERONE 

Performers Schedule & Arrival Times: 

LOWER SCHOOL - (TOTS  - EARLY YEARS & RECEPTION CLASSES) AND (MINIS - YEARS 1 & 2 CLASSES)

Performers' Arrival Time: Arrive at the Oak Theatre 

Saturday 11th - 09:30 am 

Sunday 12th -  10:00 am

What to Bring: Performers must bring all their costumes, snacks, drinks (water), sliders/crocs and trainers with them when they arrive. Please ensure they have had breakfast before arriving.

Performers Schedule Saturday 11th July

• 09:30 am - Performers Arrival/Check-in Time: Arrive at the Oak Theatre stage, arriving in their first costume (see show running order)
• 10:00 am - All performers have now arrived and checked in
• 10:00 am -  Stage Walkthrough: Saturday 11th July 2026 at the Oak Theatre (This is not a dress rehearsal, and there is no audience.) Performers must arrive in their first costume, bring all their costumes, snacks, and drinks (water) with them when they arrive at 9:30 am
• 10:30 am - All performers to dressing rooms - get ready.
• 11:00 am - Audience arrival and seating time 
• 11:00 am - Half-Hour Call for Performers (behind stage, ready)
• Saturday 11th Show Time: Starts 11:30 am - Finishes 12:30 pm (approx) 
• 12:15 pm - Pick-up arrival time for parents not watching this show 
• 12:30 pm - Show ends, back to dressing rooms, changed to go home. 

Take Costumes home

Performers Schedule Sunday 12th July 

Don't forgot your Finale T-Shirt

• 10:00 am - Performers Arrival/Check-in Time: Arrive at the Oak Theatre stage 
• 10:30 am - All performers have now arrived and checked in
• 10:30 am - All performers to the dressing rooms, get ready. 
• 11:00 am - Audience arrival and seating time 
• 11:00 am - Half-Hour Call for Performers (behind stage, ready)
• Sunday 12th Show Time: Starts 11:30 am - Finishes 12:30 pm (approx) 
• 12:15 pm - Pick-up arrival time for parents not watching this show
• 12:30 pm  - Show ends, back to dressing rooms, go home in finale t-shirts. 

Show Duration: Estimated to be 1 hour long (including a 15-minute interval). Please allow additional time for getting children back to dressing rooms and ready to go home.

We kindly ask for your patience with our chaperones and performers at the end of the show, as we want to ensure the children leave calmly and safely without feeling rushed and overwhelmed.

Please note: Pick-up time for parents not watching the show is set 15 minutes before the performance ends. This ensures you are not delayed by audience exit traffic and can collect your child promptly.

VENUE: Base-Dance Performing Arts Academy 

Attendance on this day is compulsory for all students participating in the show.

The cost is included within the participant fee and covers individual and group photographs in full costume (available to download after the show), as well as the finale t-shirt and the full class dress rehearsal.

Please note: if your child is absent on this day, whether due to illness or if you have signed up knowing they are unable to attend, they will not be included in the show programme photographs and will not appear in the printed programme. The participant fee will still apply, as this day forms part of the overall show commitment.

Please follow the link below to view the schedule for the day. The timetable has already been carefully organised and cannot be amended.

TO BE UPDATED 

Performers Schedule & Arrival Times: 

Upper School (NextGen, Ignite & Legacy Classes)

Performers' Arrival Time: Arrive at the Oak Theatre at 13:30 on both days. Saturday and Sunday. 

What to Bring: Performers must bring all their costumes, a packed lunch, drinks (water), sliders/crocs and trainers with them when they arrive. Please ensure they have had breakfast and lunch before arriving.

Saturday, 11th - Arrive 13:30 

Sunday, 12th - Arrive 13:30 

Performers Schedule Saturday 11th July 

• 13:30 - Performers Arrival/Check-in Time: Arrive at the Oak Theatre stage 
• 14:00 - All performers have now arrived and checked in
• 14:00 - All performers to the dressing rooms with bags and costumes, collect finale t-shirts
• 14:30 - All performers back to the theatre with performance shoes, props and water (no costumes)
• 14:30–16:30 - Compulsory Safety & Technical Rehearsal: Saturday 11th July 2026 at the Oak Theatre (This is not a dress rehearsal, and there is no audience.) Performers must bring all their costumes, a packed lunch, and drinks (water) with them when they arrive at 13:30
• 16:30–17:30 - Meal Time & Rest for Performers:(Performers to stay on premises, rest and eat their packed lunch.)
• 17:45 - Audience arrival and seating time 
• 17:45 - Half-Hour Call for Performers (behind stage, ready)
• Saturday 11th Show Time: Starts 18:15 - Finishes 20:15 (approx) 
• 20:00 - Pick-up arrival time for parents not watching this show 
• 20:15 - Show ends, back to dressing rooms, changed to go home.

Take Costumes Home

Performers Schedule Sunday 12th July

Don't forgot your Finale T-Shirt

• 13:30 - Performers Arrival/Check-in Time: Arrive at the Oak Theatre stage 
• 14:00 - All performers have now arrived and checked in
• 14:00 - All performers to the dressing rooms, get ready. 
• 15:00 - Audience arrival and seating time 
• 15:00 - Half-Hour Call for Performers (behind stage, ready)
• Sunday 12th Show Time: Starts 15:30 - Finishes 17:30 (approx) 
• Pick-up arrival time for parents not watching this show is 17:15
• 17:30 - Show ends, back to dressing rooms, go home in finale t-shirts. 

Show Duration: Estimated to be 2 hours long (including a 15-minute interval). Please allow additional time for getting children back to dressing rooms and ready to go home.

We kindly ask for your patience with our chaperones and performers at the end of the show, as we want to ensure the children leave calmly and safely without feeling rushed and overwhelmed.

Please note: Pick-up time for parents not watching the show is set 15 minutes before the performance ends. This ensures you are not delayed by audience exit traffic and can collect your child promptly.

VENUE: Base-Dance Performing Arts Academy 

Attendance on this day is compulsory for all students participating in the show.

The cost is included within the participant fee and covers individual and group photographs in full costume (available to download after the show), as well as the finale t-shirt and the full class dress rehearsal.

Please note: if your child is absent on this day, whether due to illness or if you have signed up knowing they are unable to attend, they will not be included in the show programme photographs and will not appear in the printed programme. The participant fee will still apply, as this day forms part of the overall show commitment.

Please follow the link below to view the schedule for the day. The timetable has already been carefully organised and cannot be amended.

TO BE UPDATED 

Costume information: Released on 1st April 2026 

We have given the teachers a budget of £35 per routine. This does not include postage and packaging. We aim to be creative yet economical with costumes. 

Some routines might require purchasing personal costumes. Teachers are, of course, going to try not use the full budget.

For ballet, tap, and jazz, one costume will be the class uniform.

Costumes and props will be required for the Show Programme Photo Day & Dress Run Through on Sunday, 7th June 2026. So please make sure you have the costumes by 31st May. 

Costume information: Released 1st April 2026 here

To help keep overall costs as low as possible, families may be provided with links and examples to source costumes directly. We have found this to be the most cost-effective and flexible option, as parents often secure better prices, find suitable alternatives, ensure correct sizes for their child or may already have items at home.

If parents are sourcing costumes themselves, all items must be ordered, received and fully tried on by 31st May 2026. This ensures every dancer has their complete costume ready for Show Programme Photo Day on Sunday, 7th June 2026. 

If we feel it is more practical for the studio to purchase a full class costume (for example, to reduce postage costs or ensure consistency), we will organise this on your behalf. In this case, full payment will be required before the order is placed.

Our aim is always to keep costs fair, organised and manageable for all families.

Costume information: Released 1st April 2026 via this website

🎟 Tickets go on sale on 1st June 2026

🥇 Premium (Front Middle Rows 1–4) £20 Adult / £18.50 Concession

🥈 Standard (Middle Rows 5–10) £17.00 Adult / £15.50 Concession

🥉 Value (Sides + Back Rows 11–15) £15.00 Adult / £13.50 Concession

Under 2’s sat on knee (no charge)

♿ Wheelchair Policy

Front centre seating is not to be booked for wheelchair users; wheelchairs are front side seating only (stated on the ticket booking system)

Wheelchair and companion spaces must be booked, as only 4 wheelchair spaces are available per show. One companion seat is guaranteed per wheelchair user. (stated on the ticket booking system)

Accessible Seating Policy

As we do not know in advance how many guests will require accessible seating, specific areas of the auditorium have been designated to ensure safe and fair access for everyone.

The front middle bottom row is reserved for accessible seating, with space for one companion per guest requiring assistance.

The front row side seating (left and right) is designated for wheelchair users. Each wheelchair space includes seating for one companion per wheelchair user.

We are unable to increase companion numbers within these reserved areas. 

All accessible seating must be booked at the time of purchase. We are unable to move or reallocate guests on the day of the performance, as all seats are pre-booked and paid for in advance.

👶 Babes in Arms Policy

 Under 2s must have a pre-booked free “Babes in Arms” ticket.

 Must sit on a parent’s lap.

 No prams permitted in the auditorium (in case we also have wheelchairs).

 Prams must be left in the foyer area.

 If the baby becomes unsettled, the parent may step out and re-enter.

Thank you for your cooperation in helping us maintain a safe, organised and respectful theatre environment for everyone.

Base Dance Performing Arts Academy is preparing for our Annual Showcase on 11th–12th July 2026, and we are inviting local businesses to advertise in our professionally printed show programme.

Our show welcomes hundreds of local families across the weekend, offering valuable local exposure while supporting young performers in the community.

Advertising Options

Full Page  A4 –£75

Half Page  A5 – £45

Quarter Page A6 – £25

Business Card Size A7 – £15

All adverts will appear in our printed programme distributed to audience members across both performances.

If you would like to advertise, please contact: 📧 info@base-dance.com

The advert needs to be designed and ready to just place into the program. We would need your advert and payment sent over by 1st June 2026 - The program will be sent off to print on Monday 8th June. 

Thank you for supporting local young talent.

Show Programme: £8.50 (optional purchase). Collect from the studio before the performance w/c 28th June or purchase at the performance venue on show days.

As always, our Showcase will be professionally filmed, and live show photography will be available via secure digital download. 

🎥 Show Filming  – Digital Access: £12.00 for both (optional purchase) 

Live Show Photography – Digital Access: £5.00 for both (optional purchase) 

As always, our Showcase will be professionally filmed, and live show photography will be available via secure digital download. 

TO BE UPDATED